Form Elements

Selected Record



Radio buttons




Scroll bar

Forms are composed of the various elements illustrated in the screen above. These elements are used to respond to prompts, enable features, query the data base, and help you navigate.


Buttons are visual images which, when selected, perform an action or respond to the system. Banner 8 contains Icons, (shown above), and Response buttons. A description of each is provided below.



An Icon is usually a small square that contains a picture representing the function that is performed when the button is pressed. Each button represents one or more action that can be performed on the active field or record. A grayed-out button signifies that it is inactive and cannot currently be used.

Banner 8 Icons and their functions.

Search Displays another form or window where you can search for a value or information related to the field. You can often select and return a value to the associated field.
Calendar Displays a calendar so that you can choose a date.
Data Indicates that data is available for the associated field.
No Data Indicates that no data is available for the associated field.
Summary Displays summary information for the associated record.
Details Displays details for the associated record.
In Process Indicates the process has started but is not complete.
Complete Indicates the process is complete.
Maintenance Updates information in the database. If a field has an icon, the auto hint identifies the equivalent function that can be used instead of the button. If the button can perform more than one function, each equivalent is identified in the auto hint.
Copy Copies the current record or records.
Comments Displays a window where you can enter free form text for the associated record.
Calculate Performs a calculation on data in
the associated field.
Approve Indicates the process is approved.
Disapprove Indicates the process is not approved.
Generate ID Generates a new ID.


Response Buttons

Response Buttons are usually rectangular and contain text that represents the needed response. They appear in Alert and Dialog boxes. An Alert box contains one Response button and a Dialog box contains two or more Response buttons. When an Alert or Dialog box displays the system is waiting for a response and no other action can be taken until a response is received.


Dialog Boxes

You must acknowledge a dialog box before you can proceed. To acknowledge a dialog box, click the appropriate Response button.


Alert Boxes

An alert box is a window that notifies you of a condition that may impact data. You must acknowledge an alert box before you can do anything else on the form. You can choose to receive extra alerts when accessing IDs of deceased people, or for IDs that are confidential in nature. For example, the alert box below may appear if you try to enter data for a deceased person, and the appropriate setting has been made in Banner, you’ll get this Alert:



Checkboxes are small boxes used to disable or enable features or options. When the option is disabled, the checkbox is empty. When an option is enabled, a check mark appears in the checkbox. Yes/no conditions are typically represented by checkboxes.


Radio Buttons

Radio Buttons are small circles next to each data selection option. The user may select one and only one data item. When a radio button is selected, any previously selected response from the same data group is automatically deselected.



A record is a group of related fields. For example, an address is made up of street, city, state, and zip code fields. A person may have multiple address records (home, work etc.). There may be more than one record in a block. Some records are displayed as lists; for example, a class roster is a multi-record list with name, ID number, registration status, and other fields as the components of the record.

A current record is highlighted in yellow to indicate that it is selected. If you do not see the highlight color, verify that your color settings under the Application Set Settings are set to 16 or 24 bit color. Additional instructions are in the Appendix..


Rows and Columns

If a block contains multiple records, the records often appear in rows and columns. A horizontal scroll bar appears under the columns if all columns don’t fit into the window pane at once. A vertical scroll bar appears to the right of the rows if all rows don’t fit into the window pane at once. When you select a row, the entire record is highlighted to identify it as the current record.



Fields are labeled areas on a form in which data can be entered, queried, changed, and displayed. There is usually more than one field (sometimes called an item, as in Next Item, Previous Item, etc.) in a block. You may not be able to edit or navigate to all fields within a form, and on query-only forms you frequently cannot move through the fields at all. The different types of fields within a Banner form are as follows:

  • Enabled field — The field is active and data may be entered. Information displayed appears in black text.
  • Disabled field — The field is inactive and data may not be entered. Existing data appears in black text.
  • Enterable field — The field is similar to an Enabled field, but it may be disabled in certain situations.
  • Display only field — Data may not be entered into the field.

Navigating through fields is accomplished by:

  • Clicking directly in a field.
  • Using the Item Menu options.
  • Using the TAB or ENTER keys for Next field and by using + for the previous field put images for keys here

Data that is entered or displayed in a field is called the field’s value. Values are either free-formatted or fixed and come from a list on a validation form.

  • Free-Format Values — examples are names and street addresses.
  • Fixed Values — examples are state codes (FL, PA, DE).  A fixed value must b
    e entered exactly as it appears on the validation form. You can generally display the validation form for a field (if one is available) by double-clicking within the field.


Drop-Down Lists

Drop-down lists are used to select a field value from a list of pre-defined values. A down arrow is displayed on the right side of the field to indicate that a list is available. The Drop-down list arrow and Search button look very similar; however, the Search button is separated from the field, while the Drop-down List indicator is part of the field.


Scroll Bars

Scroll bars are used to display overflow information when a form has more information than can be displayed at one time. Scroll bars also indicate that a form has an unlimited number of repeating records.

A scroll bar has an arrow on each end and a scroll box in the middle. The position of the scroll box indicates approximately how far from the top/bottom or right/left of the window the cursor is currently located.  Forms can have two types of scroll bars:

Vertical Scroll Bar — A Vertical Scroll bar is displayed directly to the right of the displayed records if more records are available than can be displayed in the current window or block. The Vertical Scroll bar is disabled (no scroll box is displayed) if all the records appear at once.

Horizontal Scroll Bar — A horizontal Scroll bar is displayed directly under the window if more columns are available than can be displayed in the current window. The Horizontal Scroll bar is disabled (no scroll bar is displayed) if all the columns appear at once.