Projects and Initiatives

Active Projects

List of currently active projects managed by IT

Project   Description  IT Project Manager Status 
IT Convergence Center (ITCC)  Construction of the IT Convergence Center (ITCC)  H. Cheshire All AV components should be done by end of December; ITCC D/C should be completed by end of Jan 2015.
Campus Center  Design and install IT/AV equipment and service in new Campus Center building  H. Cheshire H. Cheshire to follow up with G. Hobsons regarding IT purchasing for the Campus Center. Also, a lead POC for AV needs in the Campus Center needs to be discussed and identified; H. Cheshire and J. Slezak to discuss further. Network infrastructure purchases planned for Mar/Apr 2015.  Target date for opening Campus Center is Fall 2015.
Mercer/Woodard Renovations  Design and install IT/AV equipment and services as part of building renovations  H. Cheshire Substantial completion should be as early as October 2015 with full completion date of December 2015.  Still waiting on funding to be released from the state for the next phase of the project.
Banner XE  Implement updated versions of Banner ERP  B. Kjar Migration of all Banner QA  and QA XE Application servers from GW/SFD to the ITCC scheduled for week of January 18th.
Oracle 12c Upgrade Upgrade Oracle DB from current version of 11.2.0.4 to 12.1 J. Rawlings Meeting scheduled January 22 with end user testers. Testing scheduled for months of March and April with Go Live for May 8-9.

Listing of currently active projects managed by other Departments and supported by IT

Project Description Project Manager Status
Bookstore Point of Sales (POS) System Implementation of a new inventory control and POS system, software and (possibly) hardware Business Services Servers and ICS up and running; In-store POS up and running; MBS database no longer available; Inventory for most skus completed and posted on 12/22.  Are working w/ NBC on sales tax reporting.  The Mobile POS remains on back burner until the NBC app gains PCI certification for iOS8.  The iPad will remain employed until that app is certified.  Course and customer imports  are under way; test import was successful.  Will need to coordinate w/ FA, IT and ACCT on next steps of AR (financial aid) import.
MyTime (Kronos)  Implement an automated time and attendance system Finance Wage and student employees along with their supervisors will go Live January 12th.  Expect full-time to go live in February, 10th or 25th, depending on results of phase 1 go live.January 12th go live will include approximately 130 wage and 650 student employees, includes time clock functionality. Are still testing and working on the export interface, accrual functionality and other items.  Estimate full-time training will occur late January and early February.
Computer Aided Dispatch (CAD)/Records Management System (RMS) Implement a computer aided dispatch and records management system to improve University Police operations University Police The server is up and ready for use.  ID Networks is working to get the VCIN connection up and going.  Mobile Units are functioning.  BART request has been placed and are waiting on the output.  The GIS Data has been completed and PD is working to complete spread sheets needed for the records management side of the CAD.
Jepson Science Center Expansion Expansion of the Jepson Science Center College of Arts and Science In early discovery stages; meetings being held with Faculty on the interior design of the building; Project will be in 2 phases: 1st phase targeted for completion Jan 2017; 2nd phase completion December 2017.
Cardinal Statewide replacement of Commonwealth Accounting and Reporting System (CARS) COV/Finance/IT Pace is picking up quickly.  Chart of Accounts and interface workshops were conducted in December. Budget, Financial Reporting and additional interface meetings scheduled in January.  UMW President, Provost, AVP Admin/Finance and Internal Audit were briefed on project in December.   Targeted go live for Wave 2 is January 31, 2016
Digital Measures Implementation of a web-based faculty activity and accomplishments reporting solution for the COB COB  In progress.