Projects and Initiatives

Active Projects

List of currently active projects managed by IT

Project   Description  IT Project Manager     Status 
Migration of Faculty/Staff email to Office 365 Migration of faculty and staff email to Office 365. S. Mastin Initial project kick-off meeting held with Sycom Consultant.

Listing of currently active projects managed by other Departments and supported by IT

Project                   Description                                 Department     Status
Jepson Science Center Expansion and Renovation Expansion and renovation of the Jepson Science Center (40,000 sq ft addition) College of Arts and Sciences/IT Currently, the GMP (Guaranteed Maximum Price) quoted by Donley’s (the builder) is over budget for the building resulting in delays. ITSS staff  finalized AV needs.  IT staff provided final changes to existing planned systems, and input on “value engineering” cost cutting alternatives.  Waiting on consultant to provide updated cost estimate for AV, IT infrastructure, and other items.  Capital Outlay continues work to get the building GMP within the budget.
Cardinal Payroll Replacement of CIPPS payroll system. COV/Finance/IT Unit testing of upload programs in progress. Completion expected by September 15th.  Conversion results were received and reviewed. A new task to create a one-time file that will initialize PMIS with newly created fields was received and is due September 22nd.   UMW team members attended Business Process Workshops this month.  The resulting task to Identify Agency Impact is in progress.  The task to Review Test Scenarios was received and is due by September 29th.   In the coming weeks, Cardinal will announce the agencies selected for Release 1 (go-live April 2018).    
Copy, print and mail services (SWISS POST Solutions) The current contract has reached end of term.   New contract for mail services, central copy center and decentralized multifunction devices (aka: copiers) Business Services SPS staff and IT staff have begun work on SPS taking over student printing in labs and replacing the Pharos system.  Meeting schedule Sept 1 to visit the labs and examine the current Pharos system as part of information gathering needed to determine the replacement alternatives.          
FUSION Fitness Center Management Solution Implementation of solution researching program, member and participation management software for use within campus recreation and possibly elsewhere on campus. Campus Recreation Fusion has gone Live and is being used.  A wrap-up call is tentatively scheduled for 8/31.  Payment gateway (Commerce Manager) has been implemented; currently working through some
Performance Management Module Implementation of the Performance Management module to streamline the performance appraisal process as well as facilitate fulfillment of Goal 7 of the UMW Strategic Plan Human Resources Approved and purchased.  Scheduled to go Live in October 2017.
Digital Commons Digital Commons will provide a robust platform for the creation of an institutional repository. The repository will house student and faculty research and creative endeavors, university publications and records, and archival materials.   Implementation:  $18,992 Simpson Library Working with Bepress on implementation.  Targeted to launch by January 2018.