Projects and Initiatives

Active Projects

List of currently active projects managed by IT

Project   Description  IT Project Manager     Status 
Campus Center  Design and install IT/AV equipment and service in new Campus Center building  H. Cheshire Received 3 quotes for network equipment and waiting on 4th quote. Targeted to place order by end of February.  AV vendor selection is in process.
Mercer/Woodard Renovations  Design and install IT/AV equipment and services as part of building renovations  H. Cheshire Meeting held with UMW and WM Jordan.  Behind schedule for the AV design so will do a design/build instead for AV.
Banner XE-Advising Student Profile Implement updated versions of Banner ERP  B. Kjar Available in QA for testing; scheduled Go Live March.
Banner XE-Registration Implement updated versions of Banner ERP B. Kjar Need to work with the Registrar’s Office to identify an agreed implementation date.  Communication plan to be developed. Dependency on F5 installation.
Banner XE-Faculty Grading Implement updated versions of Banner ERP B. Kjar In QA and available for testing as of Sept 2014; however, official Go Live date still TBD.
Oracle 12c Upgrade Upgrade Oracle DB from current version of 11.2.0.4 to 12.1 J. Rawlings Meeting scheduled for end user testers on Tuesday, March 3. Testing scheduled for March/April with Go Live May 8-9.

Listing of currently active projects managed by other Departments and supported by IT

Project                   Description                                 Department     Status
Computer Aided Dispatch (CAD)/Records Management System (RMS) Implement a computer aided dispatch and records management system to improve University Police operations University Police Project continues to move forward.  Plan to begin training for officers and dispatchers second or third week of March pending Q/A of records on the management side.  All hardware is ready for install; vehicles have mounts and antennas installed.  Agreement signed between Fredericksburg City, the University, and the city’s mapping vendor to have current Geo maps for updating regularly.
Jepson Science Center Expansion Expansion of the Jepson Science Center College of Arts and Science Still in discovery stages; working with the architect on the design.  State funding at this time is uncertain and may potentially delay the project. 
Cardinal Statewide replacement of Commonwealth Accounting and Reporting System (CARS) COV/Finance/IT Monthly interface meetings are being held; IT tasks at this time is focused on the interface mapping which is due end of February.  Interface testing is scheduled for Summer.  Meeting is scheduled with other Banner schools to collaborate and share information on interfaces, etc. 
Digital Measures Implementation of a web-based faculty activity and accomplishments reporting solution for the COB COB Work continues with the vendor to have data from Banner imported into the  Digital Measures system.   Have been able to input the data that is critically important for accreditation; imported information is “nice to have” information but not required. 
Performance Cloud Replacement for current assessment and accreditation management software Provost’s Office EAS is revising the files replacing some of our code descriptions with more readable literals.  We are also doing some work to replace hegis codes for courses in the files with CIP codes provided by IR.
PATRON Replacement for current ticketing system Theater and Dance BOCA printers were shipped without the ethernet interfaces.  Printers are being sent back to have the interfaces installed and shipped back.  Printers are for printing out tickets but should be on a separate VLAN.
Laserfiche Upgrade of Laserfiche to latest version for added functionality and Admissions use Admissions Unity EMC is redesigning the workflow diagram.  The business process will continue to flow from CommonApp/CollegeNet through Nolij.  Nolij will move the application data to Banner and will import to Laserfich. Also, discovered that Unity EMC will need a new data view containing data needed for indexing.   A Bart UDM Request has been submitted to build the new view.  The view will contain these elements:  Last Name, First Name, MI, DOB, Address, SSN, BannerID, CommonAppID, School Year, Term, Program.  Ongoing planning meetings have been scheduled.
Maxient Behavioral incident management software for automation of processes Honor Council/Judicial Affairs Kick off meeting conducted with project team; working on completion of data for Maxient StartUp Packages; target due date end February.
Next Gen Scholarship Manager Implement an online scholarship application software solution Financial Aid The kick-off call is scheduled for Thursday March 5, 11:30.  Next Gen is creating the umw site and have sent scholarship and donor templates for Advancement to start work on.  Targeting a May 1 go-live.  After the kick-off, configuration of the software is supposed to begin.