Projects and Initiatives

Active Projects

List of currently active projects managed by IT

Project   Description  IT Project Manager     Status 
Campus Center  Design and install IT/AV equipment and service in new Campus Center building  H. Cheshire Should be ready to install switches by May 10. Significant completion is targeted for July 15 with move in targeted prior to student’s returning for Fall semester.
Mercer/Woodard Renovations  Design and install IT/AV equipment and services as part of building renovations  H. Cheshire Waiting for an updated port count based on NOT  installing a network connection at each seat location in the auditorium.
Banner XE-Registration Implement updated versions of Banner ERP B. Kjar Module is in QA and available for testing; PROD systems to be created at later date. Registrar’s Office agreed implementation date June 1, 2015.  Registrar’s office has developed a communication and training plan for the Registration module.  Dependency on F5 installation.
Banner XE-Faculty Grading Implement updated versions of Banner ERP B. Kjar In QA and available for testing as of Sept 2014; however, official Go Live date still TBD.
Oracle 12c Upgrade Upgrade Oracle DB from current version of 11.2.0.4 to 12.1 J. Rawlings Final testing and sign-off is due by noon on May 5; upgrade to occur during maintenance window of weekend of May 8-10.
Microsoft 365 Investigate cloud-based application services D. Hovey Boutchyard  Project is progressing. Suggested to break the project out into separate individual projects that are specific to Office 365.  Meeting scheduled May 13 to identify the separate projects.

Listing of currently active projects managed by other Departments and supported by IT

Project                   Description                                 Department     Status
Computer Aided Dispatch (CAD)/Records Management System (RMS) Implement a computer aided dispatch and records management system to improve University Police operations University Police Live as of April 9th!  UMW PD training took place the week of April 6 for the CAD and Mobile portion of the new system.   Training for the RMS is scheduled later in the month. During the week of training, will also train the evidence staff on the new evidence system/bar coding.  This system will go live with RMS.
Cardinal Statewide replacement of Commonwealth Accounting and Reporting System (CARS) COV/Finance/IT SOW was signed to engage the Oracle Developer for help with writing the interfaces. Cardinal Banner schools meeting weekly. 
Laserfiche Upgrade of Laserfiche to latest version for added functionality and Admissions use Admissions EAS can get application data from NOLIJ into LaserFiche but the documents attached to the application are received in bulk which cannot be received into LaserFiche in this format. Should be solved if NOLIJ will send the documents individually.   Project focushas moved from Undergraduate applications to Graduate applications.  Will now work with CollegeNet to get data into LaserFiche.Scanners and bundle ordered. LF project lead has begun build for Graduate side based on original specs however, recent staffing changes will impact testing.  Workflow for Undergraduate side is nearing completion. UMW in-house testing should begin later this week.
Maxient Behavioral incident management software for automation of processes Honor Council/Judicial Affairs Slow progress at this time due to other priorities and events. It takes 4 weeks for Maxient to go live from receipt of data.  Plan is to have Conduct and Honor upload their information ASAP and get the system up and running.  Will then add other processes and information later as it is completed.  Training tentatively scheduled for late May or June.  Target Go Live in Fall 2015.
Next Gen Scholarship Manager Implement an online scholarship application software solution Financial Aid Planned to open software to students for searching scholarships of interest and submitting applications for them on May 1 but has not been released/announced yet.  IT EAS is working on minor differences in student file submitted and data validation tables.  Also working on setting up the data feed for the file to run nightly. Currently Next Gen is loading the file manually and watching for errors. Advancement has reviewed the application  with NextGen and provided sign off. Set up is completed and detail needed to meet scholarship criteria for 137 non-departmental scholarships.  Are 161 departmental scholarships to be set up at a later date.
EagleNet Revitalization Implement a replacement for the current EagleNet platform. IT/University Relations and Communications Faculty/staff site now available.  Old EagleNet application will remain available until July 31 to allow time for departments to change their websites and other documentation to refer to the new faculty/staff website. Communications have gone out to fac/staff notifying them of the change. Will be replacing the EagleNet icon on the online toolbar with the myUMW icon on June 1.