IT Project Management Office Reestablished
The IT Project Management Office (ITPMO) was reestablished in May 2012 with the primary objective of improving project success and communication. The ITPMO focus is on managing Information Technologies project portfolio to ensure successful project completion and appropriate assignment of departmental resources. The ITPMO is also responsible for proactively communicating information to the campus community on major projects and planned outages.
The reestablishment process for the ITPMO began with identifying and defining a “PMO foundation”. This included:
- Inventorying of all existing projects
- Creating an input and filtering process
- Creating a prioritization process
- Defining project periods
- Creating a portfolio and performance metrics
- Developing documentation and templates to assist project managers
With the foundation phase complete, the ITPMO focus has moved to the coordination, tracking and reporting of active projects. Projects are prioritized based on an internal scoring system which awards points for available resources, likelihood of success, institutional impact and other criteria.
In addition to the coordination of IT projects, the ITPMO has developed and refined proactive steps for communication leading to more consistent and professional communication from the department and is also responsible for proactively communicating information to the campus community on major projects and planned outages.
What is a project:
The Project Management Institute (PMI) defines a project as a temporary endeavor undertaken to create a unique product, service, or result.
Policies and Standards:
IT Project Management at UMW is governed by both a Commonwealth (VITA) policy and a UMW standard.