Combating the Unauthorized Distribution of Copyrighted Materials Plan

1. Handling unauthorized distribution of copyrighted materials

The University of Mary Washington uses a variety of methods to combat the unauthorized distribution of copyrighted materials.  The primary technology-based deterrent used by the Division of Information Technologies is bandwidth shaping.  The University also responds to reports of the unauthorized distribution of copyrighted materials on the University’s network by opening an investigation under the direction of the Director of Information Technology Security and ISO.  Unauthorized distribution of copyrighted materials is in violation of the University’s Network and Computer Use Policy.  Students who violate this policy will be referred to the Office of Judicial Affairs and Community Responsibility. Students who have been found responsible for any violation of the Network and Computer Use Policy are subject to a range of judicial sanctions, as documented on the Judicial Affairs and Community Responsibility website.  Staff in violation of this policy will be informed and the Division of Information Technologies, under the direction of the ISO, will take appropriate steps to combat future violations which may include sanctions as described in the Network and Computer Use Policy.

2. Reviewing the effectiveness of this plan

The effectiveness of this plan will be reviewed annually, at the end of the academic year, by the Director of Information Technology Security and ISO.  As a means of assessing the effectiveness of this plan the ISO will compare the total number of incidents reported as compared to previous years and will solicit feedback from appropriate persons.  A report detailing the effectiveness of this plan with suggests for modification and improvement will be provided to the Chief Information Officer.

3. Providing Annual Notice

The University of Mary Washington will provide an annual notice of policies and laws relating to unauthorized distribution of copyrighted materials to all active students pursuant to the statutory requirements of the Higher Education Opportunity Act of 2008.  The annual notice shall:

  • Inform students that unauthorized distribution of copyrighted material, including peer-to-peer file sharing may subject a student to civil and criminal liabilities.
  • Include a summary of penalties for violation of Federal copyright laws.
  • Describe institutional policies with respect to unauthorized peer-to-peer file sharing.
  • List or provide a link to legal alternatives to unauthorized distribution of copyrighted material.
  • Provide appropriate contact information to include the URL for this plan and appropriate University contacts.
Version Date Status Edits/Changes Edited by
V1.0 June 21, 2010 First release Approved D. German
V1.1 August 27, 2012 Minor amendment Updated and added links; clarified language related to sanctions; corrected CIO title. S. O’Brien