Archive

Your email quota is comprised of:

• Mail Items (Inbox and all user created sub-folders; Junk Mail; Sent Items; Drafts; and Deleted Items that have not been permanently removed from Exchange),
• Calendar entries
• Contacts, and
• Tasks

Individual emails marked for deletion (visible in the Deleted Items folder) consume quota space unless.

To archive email from your email to a location on your computer:

1. Launch Outlook 2010.
2. Go to the File tab and click Options.
   
3. Choose Advanced from the pop up menu.
   
4. Under AutoArchive, click AutoArchive Settings.
5. Select the Run AutoArchive every n days check box. Specify how often you wan to run the AutoArchive.
   
6. Select any other options that you want. You can choose to have old items deleted automatically at AutoArchive.
7. Click OK.

You may manually archive your mail:

1. Click on the File Menu.
2. Select Info followed by Mailbox Cleanup.
   
3. Select Archive from the drop down menu.
   
4. Select the items that you’d like to Archive and click OK.