Save Document

The Save option may be used when you are saving a file for the first time, or when you are updating a file and simply want to replace the original version with the modified version. If you wish to change the file’s name, location, or file type, use the Save As option. The Save As lesson link is on the list in the upper right hand corner of this page.

When saving a file, three factors should always be considered:

1. File Name
   

   Ensure the file name given is descriptive.

   An example may be openhouse.doc, georgewashingtonbio.ppt, or snowgraph.xls.

2. File Location
   

   Decide where the file will be saved: to the computer’s hard drive, to a floppy, or to a network drive. You can put files in a folder in any of these locations.

   Notice, and remember, where the file is being saved.

3. File Type
   

   The default format for a saved document will be specific to the application that you are using. For example, a Word document ends with the .doc extension.

   Think about how the document will be used; this will help you decide what format to select.

If you are saving a file for the first time :

1. Go to the Quick Access Toolbar .
   
2. Click on the Save button.
   
3. The Save Dialog Box appears.
   
4. Type the name of the files in the “File Name” box.
5. Select the appropriate file type.
6. Select the location where you want to save the file.
7. Click Save.

Notes:

• Steps 4, 5, and 6 can be done in any order.
• Use the Save As option if  you wish to change the File Name, File Type, or the Location of the file after the initial save.

Show Me

To watch a tutorial video on how to do this, click Play on the video below.