Save to an Existing File

The Save option may be used when you are saving a file for the first time, or when you are updating a file and simply want to replace the original version with the modified version. If you wish to change the file’s name, location, or file type, use the Save As option. The Save As lesson link is on the list in the upper right hand corner of this page.

When saving a file, three factors should always be considered:

1. File Name

Ensure the file name given is descriptive. An example may be: openhouse.ppt or georgewashingtonbio.ppt.

2. File Location

Decide where the file will be saved: to the computer’s hard drive, to a floppy, or to a network drive. You can save files in a folder contained in any of these locations. Notice, and remember, where the file is being saved.

3. File Type

The default format for a saved document will be specific to the application that you are using. For example, a PowerPoint document ends with the .ppt extension.

Think about how the document will be used; this will help you decide which format to select.

To save a document:

1. Click File and then click Save.
   
2. The Save dialog box appears.
3. Type the name of the presentation to be saved in the Save As box.
4. Select the desired format in the drop-down window.
5. Navigate to where you wish to save the document.
6. Click Save.