Create a Distribution List

Within the Entourage Address Book, you can select multiple individuals and entities and combine them into groups. Generally, persons are grouped because they share a common function or interest, such as a work unit, functional area, or committee. After a group is created, the group name can be used to send e-mails to all persons within the group. This reduces data entry and assures that no members of the group are inadvertently omitted. To efficiently send e-mail messages to a group of people, such as business associates or relatives, you can create a group in your address book. You can also include a group as a member of another group.

1. Click Address Book.
   
2. Click the arrow next to New
   
3. Then click Group.
4. Do any of the following:

To:	Do This:
Create a group name.	In the Group name box, type a name.
Add a person or group from your address book, or add a person with whom you’ve recently exchanged e-mail	Click Add , type the first few letters of the person or group’s name, and then click the appropriate entry on the pop-up menu.
Add a person who is not in your address book or with whom you haven’t recently exchanged e-mail	Click Add , and then type the person’s e-mail address.
Prevent message recipients from seeing the addresses of other group members	Select the Don’t show addresses when sending to group check box.
Remove a member	Click the member, and then click Remove .

Close the Group window, and then if a confirmation message appears, click Save.

The group appears in your address book, and you can send messages to the group exactly as you would to an individual contact.

Note: To make changes to a group, double-click the group in the address book, and then make the changes that you want.

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