Appendix Q: Using the Editor

Note:Some data fields have a Comment button that you can click to open the freeform window.

The editor is a tool that helps you enter, update, and view information in a data field. For example, you can use the editor to enter, update, and view Dynamic Help text on the Help Form (GUAHELP).

Some data fields are actually longer than they appear on the form. With the editor, you can expand a data field to display a larger, freeform window where it is easier to read or enter more data. The size of the window depends on the defined length of the field.

To expand a data field:

  1. Place the cursor in the field you want to expand.
  2. Select the Edit function. A freeform window appears.

To select text:

  1. Click on one side of the text you want to select.
  2. Drag the cursor to the other side of the text you want to select.
  3. Release the mouse button. The selected text is highlighted.

To insert text:

  1. Click where you want to insert the text.
  2. Enter the new text.

To replace text:

  1. Select the text you want to replace.
  2. Enter the new text. The new text replaces the existing text.

To copy text and save it on the clipboard:

  1. Select the text you want to copy.
  2. Select the Copy function. The text remains in its current location and is copied into an invisible clipboard.

To cut text and save it on the clipboard:

  1. Select the text you want to cut.
  2. Select the Cut function. The text is deleted from its current location and is copied into an invisible clipboard.

To paste text from the clipboard:

  1. Place the cursor where you want to paste text.
  2. Select the Paste function. Text from the clipboard is inserted.

To delete text:

  1. Select the text you want to delete.
  2. Press Delete.

To search for text:

  1. Expand the data field. A freeform window appears.
  2. Select the Search button. The Search/Replace window appears.
  3. Enter the search string in the Search for field.
  4. Select the Search button. The window displays the area that contains the first occurrence of the search string.
  5. Respond to the dialog boxes (if displayed) to continue the search.
  6. Select the  button on the Search/Replace window.
  7. Select the  button on the freeform window.
  8. Select the Save function on the main window. A dialog box appears.
  9. Press Enter.

To replace text:

  1. Expand the data field. A freeform window appears.
  2. Select the Search button. The Search/Replace window appears.
  3. Enter the search string in the Search for field.
  4. Enter the replacement string in the Replace with field.
  5. To replace the next occurrence of the string, select the Replace button. You can continue clicking the Replace button to sequentially replace the next occurrence.ORTo replace all occurrences of the string, select the Replace All button.
  6. Select the  button on the Search/Replace window.
  7. Select the  button on the freeform window.